What is ISO 55178:2018?

ISO 55178:2018 is a significant standard in the field of technical writing and documentation. This international standard sets guidelines and requirements for creating professional technical documents that are clear, consistent, and easy to understand. In this article, we will explore the key elements of ISO 55178:2018 and how it can improve the quality and effectiveness of technical writing.

Key Elements of ISO 55178:2018

ISO 55178:2018 covers various aspects of technical writing, including content organization, language usage, and document design. Let's dive into some of its key elements:

1. Terminology: Consistency in terminology is crucial. ISO 55178:2018 emphasizes the use of standardized terminology throughout a document. This ensures clarity and avoids confusion among readers.

2. Document Structure: This standard provides guidelines for structuring technical documents, such as user manuals or specifications. It advocates for a logical and hierarchical organization of content, making it easier for users to locate information.

3. Language Use: ISO 55178:2018 promotes the use of plain language. Complex jargon and convoluted sentences can hinder understanding. By using clear and concise language, technical writers can ensure their content is accessible to a wide audience.

4. Visual Design: Visual elements play an important role in technical documents. ISO 55178:2018 provides recommendations on using tables, diagrams, and illustrations effectively. Well-designed visuals help convey information more efficiently, improving the overall usability of the document.

Benefits of ISO 55178:2018

Implementing ISO 55178:2018 can yield several benefits for technical writers and organizations alike:

1. Improved Clarity: Following the guidelines of ISO 55178:2018 helps writers create documents that are clear and easy to understand. This reduces misunderstandings and user errors, enhancing the user experience.

2. Enhanced Consistency: By adopting standardized terminology and a consistent document structure, technical writers can ensure coherence across different documents. This improves the overall brand image and facilitates knowledge sharing among users.

3. Increased Efficiency: ISO 55178:2018 emphasizes efficient content organization and the use of visuals. Well-structured documents save time for both writers and readers, allowing them to find information quickly and easily.

4. Global Recognition: ISO standards are recognized globally. Adhering to ISO 55178:2018 demonstrates a commitment to quality and professionalism. It enhances credibility and can open doors to international business opportunities.

Conclusion

ISO 55178:2018 is a valuable standard that sets guidelines for professional technical writing. By implementing its recommendations, technical writers can create clear, consistent, and user-friendly documents. Emphasizing on terminology, document structure, language use, and visual design leads to improved clarity, enhanced consistency, increased efficiency, and global recognition. Understanding and applying ISO 55178:2018 empowers technical writers to deliver high-quality documentation that effectively communicates with their intended audience.