What is BS EN 15509:2020?

BS EN 15509:2020 is a technical standard that focuses on the requirements for a writing task in various industries. This standard aims to provide guidelines and specifications for effectively writing documents such as reports, proposals, and technical manuals. It ensures that these documents are clear, concise, and properly structured to effectively communicate the desired information. Let's dive into the key aspects of this standard and how it can benefit organizations.

Structure and Organization

One of the primary objectives of BS EN 15509:2020 is to establish a standardized structure and organization for written documents. This includes defining the different components of a document, such as the introduction, body, conclusion, and any necessary appendices. By following this defined structure, writers can ensure that their documents are logically organized and easy to navigate for readers.

Additionally, the standard outlines guidelines for paragraphing and formatting within each section. This enables writers to present information in a cohesive manner, making it easier for readers to comprehend the content effectively. Standardized formatting also helps in maintaining consistency across different documents within an organization.

Language and Terminology

BS EN 15509:2020 emphasizes the use of clear and concise language to enhance the readability of written materials. It recommends avoiding jargon, acronyms, and technical terms that may be unfamiliar to the target audience. Instead, writers are encouraged to use plain language and explain any specialized terminology that might be essential to understanding the content.

The standard also highlights the importance of using active voice, which tends to be more direct and engaging than passive voice. Active voice adds clarity and avoids ambiguity, enabling readers to understand the intended message easily.

Visual Aids and Graphics

To improve the effectiveness of written materials, BS EN 15509:2020 suggests the use of visual aids and graphics. These include illustrations, diagrams, charts, and tables, which can help explain complex concepts in a more accessible way. Visuals can also break up long text blocks and make documents more visually appealing.

However, it's essential to ensure that these visuals are properly labeled, referenced, and integrated into the document. The standard provides guidelines on when and how to use visuals effectively so that they enhance the understanding and clarity of the written materials without overshadowing the text.

Conclusion

BS EN 15509:2020 plays a significant role in improving the overall quality and effectiveness of written documents across various industries. By following the standard, organizations can ensure that their written materials are well-structured, easy to read, and communicate information accurately.

Moreover, adhering to BS EN 15509:2020 enhances consistency within an organization and fosters better communication by using clear language and suitable visual aids. This ultimately leads to reduced misunderstandings and improved documentation practices, benefiting both the organization and its intended audience.