What is ISO 27656:2016?

ISO 27656:2016 is a technical standard that provides guidelines for the implementation of recordkeeping systems in organizations. It aims to ensure the effective management and preservation of records by establishing requirements for their creation, capture, classification, storage, retrieval, and disposal.

The Importance of ISO 27656:2016

Implementing ISO 27656:2016 is crucial for organizations that deal with large amounts of records and information. This standard helps them establish a systematic approach to managing records throughout their lifecycle, ensuring their authenticity, reliability, and accessibility.

By following the guidelines set forth in the standard, organizations can improve their recordkeeping practices, reduce risks associated with inadequate or poor-quality records, and ensure compliance with legal, regulatory, and business requirements.

Key Elements of ISO 27656:2016

To comply with ISO 27656:2016, organizations need to consider several key elements:

Recordkeeping Policy: Organizations should establish a clear policy that outlines their commitment to effective recordkeeping and compliance with the standard's requirements.

Records Lifecycle Management: The standard emphasizes the importance of managing records throughout their entire lifecycle, from creation to disposal. This includes processes for capture, classification, storage, retrieval, and preservation of records.

Metadata: ISO 27656:2016 highlights the significance of capturing and managing metadata associated with records. Metadata ensures the contextual understanding and reliable interpretation of records over time.

Risk Management: Organizations need to identify and manage risks related to recordkeeping, such as loss, unauthorized access, or changes to records. Risk assessment and mitigation strategies are essential components of ISO 27656:2016.

Training and Awareness: It is crucial for organizations to provide training and raise awareness among employees about the importance of proper recordkeeping practices. This helps ensure compliance with the standard's requirements and promotes a culture of accountability.

Conclusion

ISO 27656:2016 is a vital standard for organizations seeking to establish effective recordkeeping systems. By following its guidelines, they can improve their recordkeeping practices, reduce risks, and ensure compliance with legal and regulatory requirements. Implementing ISO 27656:2016 not only enhances the management and preservation of records but also contributes to overall organizational efficiency and accountability.