What is EN ISO 31260:2018?

Introduction

EN ISO 31260:2018 is a technical standard that specifies the requirements and guidelines for the preparation, review, and revision of technical documents. This standard is widely recognized in various industries, including engineering, manufacturing, and information technology. It provides a structured approach to creating technical documentation, ensuring clarity, accuracy, and consistency.

Scope and Objectives

The scope of EN ISO 31260:2018 covers a broad range of technical documents, such as user manuals, product specifications, technical reports, and process documentation. It aims to facilitate effective communication between technical writers, domain experts, end-users, and other stakeholders. By following the guidelines outlined in this standard, organizations can create comprehensive and well-structured technical documents, which ultimately enhances their products' usability and reliability.

Key Requirements and Guidelines

1. Document Structure: EN ISO 31260:2018 emphasizes the importance of organizing technical documents in a logical and consistent manner. It suggests using headings, subheadings, and numbered lists to ensure clear hierarchies and easy navigation. The document should also include an index or table of contents, facilitating quick reference for readers.

2. Terminology and Definitions: Consistent use of terminology and definitions is crucial. This standard advises the creation of a glossary or a list of key terms to provide clarity and avoid confusion among readers. In addition, it recommends using standard language and symbols to improve comprehension.

3. Language and Style: Technical documents should be written in a concise, precise, and easily understandable manner. Use of jargon and complex sentences should be minimized to ensure accessibility to a wide range of readers. Active voice and simple sentence structures are encouraged to convey information effectively.

4. Revision and Review Process: EN ISO 31260:2018 outlines the importance of a robust revision and review process to ensure the accuracy and quality of technical documents. It recommends involving domain experts, subject matter specialists, and end-users in the review process to gather feedback and make necessary improvements.

Conclusion

EN ISO 31260:2018 provides a comprehensive framework for creating high-quality technical documents. By adhering to this standard, organizations can improve the usability, reliability, and clarity of their technical documentation. Clear document structures, consistent terminology, and a concise writing style are key elements emphasized by this standard. Implementing EN ISO 31260:2018 not only benefits the organizations but also enhances the overall user experience and ensures effective communication of technical information.