What is BS EN ISO 21648-1:2012?

Introduction

BS EN ISO 21648-1:2012 is a technical standard that provides guidelines and requirements for the creation, structure, and management of writing for documentation using plain language principles. This standard aims to improve the communication effectiveness and accessibility of technical information by making it easier for readers to understand complex technical concepts. Let's delve deeper into what this standard entails.

Understanding the Plain Language Principles

Plain language is a communication style that prioritizes clarity and simplicity, making information accessible to a wider audience. It involves using clear and concise language, avoiding jargon or technical terms whenever possible, and organizing information in a logical manner. BS EN ISO 21648-1:2012 emphasizes five key principles for achieving plain language:

1. **Focus on readers:** The document should be written from the reader's perspective, addressing their needs, goals, and level of expertise.

2. **Simplicity:** Use simple words and sentence structures, break down complex concepts into manageable parts, and avoid unnecessary technical jargon or acronyms.

3. **Organization:** Information should be presented in a logical and structured format, using headings, subheadings, lists, and tables when appropriate to guide readers.

4. **Clarity:** The content should be precise and unambiguous, ensuring there is no room for misinterpretation. Clear instructions and explanations are essential.

5. **Appearance:** Consider the visual layout and design of the document. Use headings, bullet points, and appropriate typography to enhance readability.

Benefits and Applications

Implementing the principles outlined in BS EN ISO 21648-1:2012 can bring numerous benefits to both writers and readers of technical documentation. By improving the clarity and accessibility of information, it leads to:

**1. Enhanced comprehension:** Plain language helps readers grasp complex concepts quickly and easily, reducing the need for additional explanation or clarification.

**2. Increased efficiency:** Clear and concise information saves time for readers, enabling them to find the necessary knowledge faster and perform tasks more efficiently.

**3. Improved accessibility:** BS EN ISO 21648-1:2012 ensures that technical documentation is accessible to a wider audience, including non-experts and individuals with limited literacy or language skills.

**4. Decreased risks and errors:** Clarifying information and providing precise instructions minimizes the likelihood of misinterpretation and reduces errors, which can have significant consequences in certain applications, such as safety-critical systems.

In conclusion, BS EN ISO 21648-1:2012 is a valuable standard designed to enhance the clarity and accessibility of technical writing by applying plain language principles. Adopting this standard offers benefits for both the writers and readers of technical documentation, leading to improved comprehension, increased efficiency, and reduced risks. By embracing plain language, we can bridge the communication gap and make technical information more understandable for everyone.